As the global population and the working class increase, storing and analysing data is becoming more complex. Most of the world relied on humans to keep track of employee data, their records, and other information about them. To aid in such an endeavour, the Human Resource Management System (HRMS) was created. It is a helpful tool that deals with strategies, decreases administration burden, and increases the efficiency of the workplace. Ever since its beginning in the 1970s, it has helped companies to automate many of their basic processes, like hiring and payroll. A more refined version of it emerged in 2015, with the name HRMS Globex. This article is going to explain the timeline of this application and its uses in detail:
A. What is it?
- 1970s:
HRMS is a centralised human resource tool that arrived at a time when computers were a relatively new experience for many. In 1979, a German company called Systems, Applications, and Products in Data Processing (SAP) introduced SAP R/2, which was the first Enterprise Resource Planning (ERP). It integrated HR applications with other business processes, mostly as a tool to automate many of them (like payroll).
- 1980s:
In 1987, PeopleSoft developed the first fully integrated client-server-based HRMS application. This invention created a much more user-friendly solution to the issue.
- 2000s:
The early 21st century saw a major change in the application, as it progressed to cloud computing, allowing HRMS platforms to be hosted online and increasing accessibility. It enabled businesses of any stature to use it without the requirement of heavy infrastructure investments from the IT industry. UltiPro was reintroduced by its company, Ultimate Software (founded in 1990), which was capable of performing more functions like payroll, recruiting, and other management-related aspects.
- 2010s:
In this timeframe, the application evolved further by incorporating artificial intelligence to increase efficiency and save time. HRMS Globex, a more refined version, was created in 2015 by a bunch of industry experts to unify the platform and simplify the administration process. It also wished to increase employee engagement and organisational growth.
B. Key features of HRMS Globex:
From a tool aiding automation to an industry requisite, HRMS Globex has many features that aid businesses in simplifying many of their processes and strategies. Unlike traditional and manual information records, it improves data accuracy at a much faster pace:
- Employee Self-Service (ESS) Portal:
A prominent feature of HRMS Globex is how employees can utilise it to control all their HR-related tasks. Through ESS, employees can look into many things like updating their profiles, viewing pay slips and related issues, applying for leave and knowing how many they can take, checking attendance records, and accessing organisational policies without needing to consult the physical HR unit in the company. This self-reliance reduces the administrative workload on HR teams and improves employee management, as they can record and finish their work much faster.
- Managing Attendance and Leaves:
Tracking the attendance of employees physically is a complex task. HRMS Globex makes it a much simpler process, as all one needs to do is open the software and track their needs. People can see how many leaves they have left and how many days they have worked for.
- Recruitment:
It makes the process of hiring easier through the automated recruitment model, which helps HR to post vacancies and job opportunities, and also screen resumes, schedule interviews, and send offer letters all within the platform. Once the person is hired, the next procedures are streamlined and digitised to decrease the burden on the related teams.
- Documentation and Compliance management:
As more laws regarding are released in the corporate world, the HR departments must present reliable, accountable, and accurate records. HRMS Globex provides safe document management, enabling aspects like storage and retrieval of important contracts, tax documents, appraisal reports, and others. The Compliance modules ensure the organisation remains up-to-date with changes, which helps in avoiding penalties and other legal troubles.
- Payroll and Benefits:
Employees’ financial management (related to the company) is one of the most critical and error-sensitive duties of the HR departments. HRMS Globex automates payroll processing, ensuring timely and accurate salary distribution. The system is enabled to process tax deductions, allowances, bonuses, and other financial matters without flaws. Integration with finance and accounting systems ensures a connection between departments and helps in managing employee benefits like insurance, pension, and other reimbursements.
- Performance Management:
The software also regulates the performance of the company and the employees from different departments. It sets goals to reach, areas to improve, and collects feedback from peers and managers to increase awareness. It also allows the managers to see where underperformance is and how to improve it.
- Data analytics:
The software uses the company’s data to come up with ideas and decisions that aid board-level presentations and presenting to the public with progress. It provides real-time insights into key statistics like employee turnover, absenteeism, training effectiveness, and payroll costs; reports that are customizable and exportable.
C. Advantages of HRMS Globex:
- Simplified HR processes:
Most of the activities are compacted into one timeframe, which allows HR to save time and focus on other tasks at hand. This also significantly reduces errors caused due to physical exhaustion, manual labour, and other delays.
- Better Accuracy:
The application ensures low errors, increases the accuracy of the stored data, and ensures compliance with the legal framework.
- Improved Employee experience:
With the ESS portal, employees can access their payslips, details about their data, and update them, increasing transparency and autonomy for them.
- Strategies based on data:
HRMS Globex uses existing data to make more efficient conclusions and decisions regarding the organisation’s issues. The option to customise the dashboard also enables better planning as the software can be applied according to the preferences of the company.
- Remote accessibility:
The application can be accessed from anywhere by the users. It makes it ideal for people dealing with work from remote locations, which supports flexibility and the hybrid work environment.
D. Disadvantages:
- Initial complexity:
A great understanding of the software is required to utilise it. The setup can be complex and time-consuming for organisations to adapt to, which may also create a delay for productivity and a greater burden for the HR department.
- Training process:
Both the employees and HR staff must be aware of how to use the tool wisely and to its maximum potential, and hence, must undergo a training program, which can also delay work.
- High upfront costs:
For small businesses, the investment required could be too high, even if it’s very beneficial in the long term. The capital required for the initial investments regarding licensing and implementation may be out of a small business’s budget.
- Dependence on connectivity:
HRMS Globex relies on a strong internet connection to function. and the lack of it can lead to issues with the latest updates and disrupt crucial HR tasks in remote locations.
- Security risks:
If something is amiss with the security or if unauthorised personnel somehow got access to the data, it can lead to many issues related to the security of the employees and the company.
E. Challenges:
Now that we have seen the two sides of the coin, here are some challenges that HRMS Globex faced during various stages of its existence:
- Change Management:
Introducing HRMS Globex often involves a cultural shift. Convincing the employees and the management to prefer automation over traditional work can be hard, as many do not rely upon or see good in technology.
- Data Migration Issues
The process of transferring handwritten data or data from other systems into HRMS Globex can be time-consuming and prone to errors. One mistake can lead to many issues for the company, which wastes crucial time and requires physical assistance in fixing them.
- Integration complexity:
Adapting to the software is one thing, while integrating it with functions like payroll, existing ERP, and other systems can be challenging.
- Skill Gaps:
If the required personnel are not trained properly, they cannot help others access the software, which can cause problems. Hence, the ones who wish to operate it must be aware of its potential and functions, as its purpose is to decrease too much reliance on HR.
- Job replacement:
HRMS Globex can also replace a few jobs partially or completely, which decreases costs for the company but reduces opportunities and other aspects for employees.
F. Suggestions to improve:
- Simplified user interface:
The platform should focus on simplifying its layout so that anyone with various levels of digital literacy can learn to use and access it.
- Tutorials:
The company should provide helpful video modules that assist the employees in using the different functions of the software, so that they do not need to ask elsewhere. It should also have real-time chat and phone support to eliminate any further queries.
- Mobile app:
The platform should enhance its presence on mobile phones, which helps users to access the preferred data without the need for certain devices.
- Security:
The software should provide biometric identification for login, which eliminates future risks of unauthorised personnel accessing classified data.
- AI models:
HRMS Globex should utilise AI tools to improve its predictive component, suggest recommendations, and observe patterns to give more customised strategies.
G. Applications in life:
Here are some uses of HRMS Globex in various industries:
- Recruitment Automation in IT Companies:
Tech companies use HRMS Globex to simplify and streamline their lengthy hiring processes. This software automates job postings, filters resumes using the programmed criteria, and schedules interviews, reducing time-to-hire by weeks and human bias.
- Shift Management in Manufacturing Units:
Manufacturing firms with large workforces and multiple timeframes for working use HRMS Globex to manage complicated schedules, track attendance through biometrics, and automatically calculate pay and overtime according to the work done.
- Hiring in Healthcare:
HRMS Globex is used by the healthcare sector to hire people according to their resumes and required work experience. A person can simply input their criteria, and the software automatically separates the suitable candidates.
- Faculty management in Education institutions:
This software helps in tracking many aspects of the teaching faculty, like tracking attendance and automating their payroll. And it provides other details for teaching faculty across various schools, colleges, and universities.
- Compliance in Aviation:
In heavily regulated industries like the aviation sector, HRMS Globex helps HR teams maintain compliance with required protocols like safety training, performance reviews, and generate audit-ready reports for the related government authorities.
H. Future development:
HRMS Globex has many aspects to evolve and much more to improve for the future, to meet the changing workforce demands:
- AI-Driven Analytics:
Future versions of this software to integrate AI and other tools to predict and learn employee performance and identify talents with high potential, and even recommend promotion for those individuals.
- Chatbots:
The application should use chatbots to clarify doubts in the preferred language, which helps the users know about details like ‘how many days are left before my payroll?’
- Security:
The software should adopt strict security protocols to avoid security breaches and other digital threats. It should also improve its methods for user identification.
- Ecosystem for collaboration:
The HR should make more collaborative efforts, like taking employees’ suggestions and reviews into account. It can also help reputable third-party companies to improve the software by adding more widgets and learning modules.
To conclude, HRMS Globex has evolved significantly from a simple automation tool to a highly beneficial application that saves a lot of time and money for organisations. In the future, it can grow to be a more powerful prerequisite for companies, and the software can utilise its influence by providing more functions and bug-detector-friendly options to aid businesses.
Also read: Employee Engagement: How to Keep Employees Happy and Motivated
